Archiving
Say goodbye to slow orgs and costly storage fees
Effortlessly archive your Salesforce data to free up space, reduce costs, and stay compliant
Salesforce storage is expensive
Salesforce storage fills up fast, driving up costs and forcing teams to make tough choices — delete data or pay for expensive storage upgrades. Gearset helps you archive data efficiently, keeping your org lean while cutting storage costs. Discover how Gearset’s archiving solution can help you free up budget from data storage to invest in projects that drive business value.
Stop letting Salesforce storage slow you down
- Securely archive your Salesforce data off-platform to maintain peak performance and reduce Salesforce storage costs
- Confidently meet compliance requirements knowing records or files are safe and accessible
- Easily restore archived records while maintaining all relationships and dependencies
Take control of your Salesforce data
Set your policy
Customize rules to archive data based on your criteria, ensuring only relevant information remains in your active org.
Securely store data
Your archived data is encrypted in transit and at rest, stored on the same AWS data centers trusted by Salesforce.
Comprehensive monitoring
Manage your archiving activities with intuitive dashboards to search and retrieve archived records and easily monitor your Salesforce storage limits.
Granular permissions
Assign specific roles and access levels to team members, maintaining security and compliance within your organisation.
Security you can trust
Gearset is ISO 27001 certified and offers you enterprise-grade security. Your Salesforce data and metadata is encrypted in transit and at rest, hosted on the same AWS data centers trusted by Salesforce, with 24/7 intrusion detection.
2800+ customers trust Gearset
Backups and archiving are value-adds that will enhance your org, give you peace of mind and enable you to focus on delivering the mission without getting bogged down by operational concerns.
Heath Parks
Salesforce Manager, Cincinnati Works
Book your custom demo now
Ready to simplify your Salesforce data management? Learn how you can take control of your Salesforce data, reduce costs, and boost org performance by seeing our archiving solution in action for yourself.
Archiving FAQs
Gearset’s Salesforce backup solution is there to protect you in the event of data or metadata loss. Our Salesforce data archiving solution is about removing data from production to free up storage space and avoid performance degradation. This means archiving is used for smaller sub-sections of data. Like backup data, you can always restore archived Salesforce data to production.
There are two key types of data you’ll want to archive: legacy data and data for compliance. Legacy data is infrequently used by your end users and takes up valuable space in your org storage — you can identify this by monitoring data usage.
Data for compliance is whatever you need to keep to meet regulatory requirements, but don’t need to need to access in your Salesforce orgs. For example, the Companies Act requires you to retain financial data for up to 7 years. Gearset will support you in creating and executing your data archiving strategy.
Yes, as well as archiving data on standard objects and custom objects, you can also archive files and attachments with Gearset.
Data lifecycle management controls the flow and governance of data from cradle to grave. Archiving Salesforce data is a critical step towards the end of the lifecycle that allows you to safely remove data from live environments and set a data retention period before permanent deletion. Alongside archiving data, Gearset’s Backup and Sandbox Seeding solutions allow you to protect and migrate Salesforce data.
Trust is a core principle at Gearset — we understand the importance of the data that you trust us with. To protect your organization and your data, Gearset uses enterprise-grade encryption, both in transit and at rest. You have the choice of where your data is hosted, in one of our data centers in the US, EU, Australia or Canada. Gearset is ISO 27001 certified. All our solutions are compliant with UK GDPR and the Data Protection Act, EU GDPR, the CCPA/CPRA, and HIPAA. Find out more about our compliance here.
Gearset’s Salesforce archiving solution is quick to implement and comes with simple control of user permissions precisely because it’s off-platform. This means you won’t have to worry about upgrades or management in your org because we handle it for you. And because Gearset is off-platform, you can have confidence your data is safe in an independent environment if there are any issues with Salesforce.
#1 Salesforce DevOps for every industry and every team
